QX Labs
whatsappWhatsApp agent for bars and nightclubs

The AI booking desk for bars and nightclubs, on WhatsApp

Books booths and tables, adds names to the guest list and answers from your events list, day and night.

WhatsApp
WhatsApp
Google Sheets
Google Sheets
Square
Square
Google Calendar
Google Calendar
HubSpot
HubSpot
9:41
VF
The Velvet Fox
online
Today
Message

Give it your events, your booths and your rules

QX connects to over 1,000 apps, so it runs on the tools you already use.

1

Your events and house rules

Upload your events list, booth packages and house rules. It reads your website too.

  • What's on autumn.pdf
    PDF
  • Booth packages.xlsx
    Spreadsheet
  • House rules.docx
    Word document
  • thevelvetfox.co.uk
    Website
2

Where bookings go

Choose exactly what it can do, one app and one job at a time.

  • Google Sheets
    Book booths and guest lists
    Google Sheets
  • Square
    Check a gift card balance
    Square
  • Google Calendar
    Add private hire to the diary
    Google Calendar
  • HubSpot
    Save guests and log callbacks
    HubSpot
3

What comes to you

Decide which messages need a person, and what the guest is told.

  • Private hire or 20 or more guests
    Log a callback with the date
  • Something left behind on the night
    Share the bar number
  • A complaint about the door
    Log a callback
  • A birthday or celebration
    Note it on the booking

Illustrative agents for bars, on WhatsApp

Explore examples of agents handling different types of customer requests. Select one to see the conversation.

9:41
VF
The Velvet Fox
online
Today
Message

How AI agents help bars

With QX, guests get their booth and their names on the list in seconds.

Without an agent

  • Checking the booths sheet on your phone between rounds
  • Typing guest list names into the door sheet before opening
  • Explaining the dress code and ID rules one message at a time
  • Scrolling back on Monday for a Christmas party enquiry

With QX

  • A free booth found and the booking added to your sheet
  • Guest list names added to the door sheet as messages come in
  • Dress code and ID answers straight from your house rules
  • Private hire logged as a callback with the date, group size and number

Spend more of your night running the room

Your agent answers your WhatsApp from the morning delivery until the lights come up, and keeps your bookings sheet and guest list up to date.

Booths booked before you open

At 10am, with the shutters down, it checks the booths sheet for a free booth and adds the booking with the name, number and party size.

Guest lists ready for the door

Every name goes on the night's guest list in Google Sheets, so your door team opens the sheet at 10pm with the list complete.

What's on, from your events list

Jazz Thursday, Soul Friday or Disco Saturday. Guests get the act, the start time and the entry price straight from your What's on list.

Dress code and ID, explained once

Smart casual, no sportswear and Challenge 25. It answers from your house rules, so guests arrive dressed for the night with the right ID.

Private hire passed to Jess

A Christmas party, a leaving do or a 40th in the Cellar. The date, group size and best number go straight into a callback for Jess.

New guests saved to your CRM

It saves each new guest's name and number to your CRM, such as HubSpot, as it books their first booth or table, so every birthday and leaving do adds to your contacts.

FAQs

No. Guests hear your minimum spend and get the booking added to your booths sheet. Deposits and payment stay with you or your booking system.

No. Your ID policy comes straight from your house rules, such as Challenge 25 and the documents you accept. Your door team checks ID on the night.

No. It only replies to messages it receives and never starts a conversation. When a guest asks what's on, it answers from your events list.

It works through the apps you connect, such as a Google Sheet for booths, tables and guest lists. Check the integrations page to see whether your booking system is there too.

WhatsApp is included on every plan, and each reply spends credits like any other agent run. The pricing page has the current plans and credit prices.

See it working for other businesses

Restaurants and cafés

Takes table bookings, answers from your menu and allergen guide, and passes private hire to your manager.

Hotels and guesthouses

Checks your rooms, quotes your rates, takes the booking and answers guests from your house rules.

See every industryFind your business in the full list, from accountants to vets.

Answer your next booth enquiry in seconds

Free to start. Upload your events list, connect your bookings sheet and let QX take the next message.