QX Labs
whatsappWhatsApp agent for car rental companies

The AI booking desk for car rental companies, on WhatsApp

Checks your fleet, quotes daily rates, logs bookings with driver details and passes breakdowns to you.

WhatsApp
WhatsApp
Google Sheets
Google Sheets
Google Maps
Google Maps
Google Forms
Google Forms
HubSpot
HubSpot
9:41
TC
Tolland Car Hire
online
Today
Message

Give it your rates, your fleet and your rules

QX connects to over 1,000 apps, so it runs on the tools you already use.

1

Your rates and hire terms

Upload your daily rates, hire terms and collection guide. It reads your website too.

  • Daily rates 2026.csv
    CSV file
  • Hire terms.pdf
    PDF
  • Collection and returns.docx
    Word document
  • tollandcarhire.co.uk
    Website
2

Where bookings go

Choose exactly what it can do, one app and one job at a time.

  • Google Sheets
    Check cars and log bookings
    Google Sheets
  • Google Maps
    Check the delivery distance
    Google Maps
  • Google Forms
    Share the driver details form
    Google Forms
  • HubSpot
    Save customers and log callbacks
    HubSpot
3

What comes to you

Decide which messages need you, and what the customer is told.

  • A breakdown or an accident
    Share your mobile
  • Damage or a deposit query
    Log a callback
  • Hires of a month or more
    Log a callback with the dates
  • A parking or speeding fine
    Log the details

Illustrative agents for car hire, on WhatsApp

Explore examples of agents handling different types of customer requests. Select one to see the conversation.

9:41
TC
Tolland Car Hire
online
Today
Message

How AI agents help car hire firms

Customers get a car for their dates and a price in one chat.

Without an agent

  • Pausing a handover to check the fleet sheet for Saturday
  • Typing out daily rates and the deposit rules at 9pm
  • Explaining the licence rules again for each second driver
  • Copying names, dates and numbers into the bookings sheet

With QX

  • Your fleet sheet checked for their dates while you hand over keys
  • Rates and deposit rules from your terms, with every thread in QX
  • Second drivers added to the booking, licence rules explained
  • Every booking in Google Sheets and new customers in HubSpot

Spend more of your week on the forecourt

Your AI agent answers your WhatsApp all week, so each handover and each return gets your full attention.

The right car from your fleet sheet

It checks your fleet sheet for a car that's free on the dates asked, from a Polo to the Transit, and offers the customer the one that fits.

Daily rates from your price list

A small automatic for the weekend or the Transit for a house move. The daily rate and the total come straight from your price list, so the customer sees the full price before booking.

Licence and deposit rules from your terms

Driver ages, second drivers and the deposit. Answers come from your hire terms, so customers arrive at collection with everything they need.

Bookings logged with driver details

Each booking goes on your bookings sheet with the car, the dates and the driver's name and number, and new customers are saved to your CRM.

Long hires come to Nadia

Six weeks for a contractor or a summer for a festival crew. Once it has the dates and best number, it logs a callback so Nadia rings back with a price.

Sunday enquiries in Monday's sheet

At 10pm or on a Sunday, customers get a car for their dates and your daily rate, so Monday opens with bookings already in the sheet.

FAQs

It reads the fleet sheet you keep in Google Sheets and offers only cars that are free for the dates asked. Keep the sheet current and its answers stay current too.

No. Customers hear your deposit and payment rules from your hire terms, and the booking is logged. You take payment and the deposit at collection, as you do today.

No. Drivers hear your age and licence rules, and their details go on the booking. You check the licence itself at collection.

You set the rule. It tells the driver to get somewhere safe and call 999 if anyone is hurt, gives them your mobile and logs an urgent callback for you.

WhatsApp is included on every plan, and each reply spends credits like any other agent run. The pricing page has the current plans and credit prices.

See it working for other businesses

Garages and MOT centres

Books MOTs and services into your calendar, quotes your prices, reserves the courtesy car and passes urgent faults to you.

Car dealerships

Answers from your stock sheet, books test drives, logs part exchanges and passes finance questions to your finance manager.

See every industryFind your business in the full list, from accountants to vets.

Answer your next hire enquiry in seconds

Free to start. Upload your rates, connect your fleet sheet and let QX take the next message.